Data Training Resources by Track

Explore Weber State Data's library of training resources for Report Gallery Dashboards and other data tools via the following tracks:

91�� student searching for a book in library.

Student Life Cycle

Find data resources and trainings based on Weber State's student life cycle metrics.

Employee Role

Explore trainings, guides and dashboards based on your employee role.

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Check out our Fall 2025 schedule! Grow your understanding in Report Gallery and other Weber State data tools with in-person and online data training sessions this semester.

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Training Track: Student Life Cycle Metrics

Data literacy training resources curated to student life cycle metrics: recruitment and enrollment, engagement, persistence and success and graduation.

Recruitment & Enrollment
Recruitment and enrollment measures refer to the data collection and metrics Weber State uses to attract and admit students.

Relevant Courses:
Relevant Dashboards:

Use the following dashboards in the Report Gallery to view student recruitment and enrollment data. Click the play icon above each dashboard summary to access a walkthrough video explaining key metrics and common uses.
Engagement
Engagement is defined by the extent to which students actively participate in their learning and college experience. Engagement encompasses several aspects of student life, including participation in campus activities at the department and program levels.

Relevant Dashboards:

Use the following dashboards in the Report Gallery to view student engagement data. Click the play icon above the dashboard summary to access a walkthrough video explaining key metrics and common uses.
Persistence & Success
Student Persistence and Success refer to the metrics used to track students’ abilities to stay enrolled in their programs (persistence) and achieve their academic goals (success). Course Outcomes are included in these metrics.

Relevant Courses:
Relevant Dashboards:

Use the following dashboards in the Report Gallery to view student persistence and success data. Click the play icon above each dashboard summary to access a walkthrough video explaining key metrics and common uses.
- [Term-to-Term Persistence tab]
Graduation
Graduation metrics are the data used to track and evaluate students' successful completion of academic programs.

Relevant Courses:
Relevant Dashboards:

Use the following dashboards in the Report Gallery to view graduation and outcome data. Click the play icon above each dashboard summary to access a walkthrough video explaining key metrics and common uses.
- [Graduation Rate tab]

Training Track: Your Role at Weber

Data resources and training curated for your role at Weber State, equipping you to leverage 91�� data tools to identify trends, mitigate risk and make informed decisions.

Support Staff

What You May Do: Provide administrative, clerical, technical or operational assistance to support the day-to-day functioning of the institution.

Data You May Need: Student demographics, student engagement

Table displaying relevant data dashboards and resources along with questions they can help to answer.
Resources	What Questions Can These Resources Answer?
	Where can I find data about groups identified in our 91�� Strategic Plan including non-traditional, low-income, first-generation, placed in developmental Math/English, and minority students? How can I compare trends across student demographic groups?
	Which students have not logged into Canvas this semester? Who are the students in my major not enrolled in the upcoming semester? Which students offered Financial Aid did not accept?‌
	Who are the students in my major not enrolled in the upcoming semester? Which students are registered for Summer, but not for Fall semester? What institutions and programs do students most commonly transfer into?
	Which measures of belonging do students in my college rank with high importance? In which measures of belonging is there a gap between students perceived importance and their experience at Weber State? How can my program help students to feel a greater sense of belonging at Weber State?
	How many students participated in at least one engagement activity with my program this semester? What percentage of students in my college didn't participate in any engagement activities this semester? How have the number of student engagements with my program changed over time?

Advisors

What You May Do: Provide guidance, support and assistance to students regarding academic, career and personal matters, helping them navigate their educational journey and achieve their goals

Data You May Need: First-time student enrollments, course fill rates, advising appointment data, the capability to download student lists for outreach efforts

For detailed instructions on finding first-time enrollments, course fill rates, advising appointments, and student lists, consult the .

Table displaying relevant data dashboards and resources along with questions they can help to answer.
Resources	What Questions Can These Resources Answer?
	Which new admits to my program have not yet registered for classes? Are there enough seats available in courses that students typically need to take for their major or general education? From which high schools and counties are most of my new admits coming?
	What's the total number of academic advising appointments from the last academic year? Who are the “non-engaged” students in my college or department that I should prioritize for outreach? How do advising appointments impact student persistence and retention?
	How many students in my department are on waitlists, but not actually registered for any courses? Which students in my program are registered for only online courses? Which students haven’t logged into their Canvas courses this term?
	How has enrollment changed over the past ten years by college, department, or course? Which majors have high or low graduation rates? Are certain courses or delivery methods (e.g., online vs. in-person) growing or declining?
	How is enrollment progressing week-by-week or day-by-day compared to previous semesters? Which student groups (e.g., first-time, transfer, Hispanic/Latino) are trending up or down in enrollment? Who are the potential stop-outs, and how can we identify and export lists of students for targeted outreach?

Faculty

What You May Do: Teach, research and provide academic leadership within your respective discipline or department

Data You May Need: Course DFWI rates, program-level enrollment data, pipeline-level data, graduation rates

Table displaying relevant data dashboards and resources along with questions they can help to answer.
Resources	What Questions Can These Resources Answer?
	What are the pass rates, DFWI rates, and grade distributions for specific courses or departments? Where can I view course enrollment trends for the last few years? How many students are repeating a particular course, and what does that suggest about course design or support?
	How can I track major changes into and out of my program? Which courses are most heavily enrolled by students outside our department? What percentage of students graduate within 1, 2, or 3 years after reaching 90 credit hours?
	Are certain courses or delivery methods (e.g., online vs. in-person) growing or declining? What’s the average annual growth rate for specific major codes? Are our programs aligned with high-yield graduation metrics or workforce demand?

Department Chairs & Program Leads

What You May Do: Oversee and manage specific academic departments or programs at 91��

Data You May Need: Course fill rates, weekly annulment monitoring during an open enrollment cycle, Strategic Planning Report guidance

For guidance on accessing key departmental data, see .

Table displaying relevant data dashboards and resources along with questions they can help to answer.
Resources	What Questions Can These Resources Answer?
	How many newly admitted students in my department have not yet enrolled? Which courses in my department have the highest or lowest enrollment each term? How are course enrollment and fill rates distributed between different campuses or instructional methods?
	How has enrollment in my program changed over time? Which student groups (e.g., first-time, transfer, Hispanic/Latino) are trending up or down in enrollment? Are specific majors attracting more students this term than last?
	What kind of data do I need for my SPR and where can I find it? What dashboards or reports are most relevant to my program? What feedback or indirect measures (e.g., surveys) do we have about the student experience?
	How many first-time students in our department returned for their second year? What is the six-year graduation rate for students in our college or program? How have our retention and graduation rates changed over the past five years?
	Are certain courses or delivery methods (e.g., online vs. in-person) growing or declining? What are the demographic breakdowns (gender, race/ethnicity, age) of students in specific majors? Are our programs aligned with high-yield graduation metrics or workforce demand?

Campus Leaders

What you may do: Oversee the various aspects of campus life, including Academic Affairs, Student Access & Success, Administrative Services, Information Technology and University Advancement

Data you may need: Overall enrollment counts, weekly enrollment counts during an open enrollment period, graduation data

Table displaying relevant data dashboards and resources along with questions they can help to answer.
Resources	What Questions Can These Resources Answer?
	Which departments are generating the most SCH and FTE, and how does that impact funding? How close are we to reaching 15% Hispanic/Latino enrollment for HSI designation? What proportion of students are enrolled in virtual vs. face-to-face courses?
	Are we on track to meet enrollment goals for the upcoming term? Which student groups (e.g., first-time, transfer, Hispanic/Latino) are trending up or down in enrollment? Are specific majors attracting more students this term than last?
	What percentage of students earn a certificate, associate, or bachelor’s degree within 4, 6, or 8 years of starting at Weber State? How do graduation rates vary by ethnicity, age, Pell eligibility, or developmental placement? Which student populations might benefit most from targeted support or intervention?
	How many first-time students at the university returned for their second year? How does retention and persistence vary across college and departments? How have our retention and graduation rates changed over the years?
	Are certain courses or delivery methods (e.g., online vs. in-person) growing or declining? What’s the average annual growth rate for specific major codes? How has instructional activity (SCH and FTE) changed over the last decade across the university?

ossa@weber.edu

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